Detect links in email body and download files

Modified on Thu, 02 Mar 2023 at 10:33 AM

Automatic Email Manager can find files to download from links inside the email body, then process them as a classic attachment. Very useful when you receive only emails and no more attachment, like invoices to download.

This action is particularly helpful if you get links to your files (pdfs, reports, papers, photos, etc.) in the body of your email. It will download the contents, store them to local storage, and handle them like a traditional attachment.

This action may be used in a variety of situations, such as when you get documents via OneDrive, Dropbox, or Google Drive.

Add the action

  1. Create or edit a scenario in Automatic Email Manager, and click on Add new action

        2. Select the action 'Download file from link in email' in the list

Select action

        3. Fill the settings

Options to download from links in email

  • Url must start with: This the start of url to search for, you can have multiples url (1 per line)
  • Exclude these urls: Optional, you can exclude some links. For example exclude the link condition.pdf, or just keyword privacy,...
  • Destination folder: If you fill this setting, the action will save to this folder directly AND NOT to the email's folder like a classic attachment (that's mean the file will not be processed by other actions, like print).
  • File: You can force a filename or use the default one
  • Search the link in which email part: An email body has multipart (in general), it can be html or text, you can force the action to search for link only in html or in text part.


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