Find and download linked files in the email body

Modified on Wed, 10 Jan 2024 at 04:21 PM

Automatic Email Manager has the capability to identify and download files linked within the email body. These files are then processed as regular attachments. This feature is especially useful when you receive emails without direct attachments but containing links to download files, such as invoices or other documents.

It allows you to automatically retrieve and store linked files, treating them as if they were traditional attachments. This functionality comes in handy when dealing with various scenarios, including links to files stored on platforms like OneDrive, Dropbox, or Google Drive.

We added a use case, which use this action, to download and print the Shopify invoices and packing list > 

Add the action

  1. Create or edit a scenario in Automatic Email Manager, and click on Add new action

        2. Select the action 'Download file from link in email' in the list

Select action

        3. Fill the settings

Options to download from links in email

  • Url must start with: This the start of url to search for, you can have multiples url (1 per line)
  • Exclude these urls: Optional, you can exclude some links. For example exclude the link condition.pdf, or just keyword privacy,...
  • Destination folder: If you fill this setting, the action will save to this folder directly AND NOT to the email's folder like a classic attachment (that's mean the file will not be processed by other actions, like print).
  • File: You can force a filename or use the default one
  • Search the link in which email part: An email body has multipart (in general), it can be html or text, you can force the action to search for link only in html or in text part.


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